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Corporate Travel Itinerary Templates For A Successful Trip 

Corporate_Travel_Itinerary_Templates

Planning small things better always leads to effective business management. A corporate travel itinerary can help your employees be extra prepared for a business trip. It can help them keep all pertinent information at hand –  they can note their travel dates, flight number, hotel name, etc., on the travel itinerary. 

In this blog, we will share some corporate travel itinerary templates that will help your employees keep track of important things while on a business trip. Also, you will get an idea of the budget for the entire trip.

What Should A Corporate Travel Itinerary Include

A business itinerary should have a great number of details. It should also be simple to read and easy to follow. Key elements that a business travel itinerary should contain are:

1. Details about the hotel/accommodation

Include the details of the check-in and check-out time along with the address of the hotel. You can also add some more details like the amenities that they can expect at the hotel to make their trip more enjoyable. 

2. Transportation time and details

Include the overall trip’s transportation details like the arrival and departure times and the terminals. When does the employee leave home for the airport/station? How will the employee travel from the airport to the hotel? Details of the car rental service, if any.  Are there any layovers in between? You can also include the parking details for personal vehicles. 

3. Day-to-day schedule details

Include any places your employees would be visiting for client meetings. How much time would they give for snack breaks and meals? You can also suggest if they would need to wear formal clothes, the weather forecast, travel packing suggestions, etc.?

Apart from this, make sure your travel itinerary includes your company’s name and logo and your employee’s name, designation, & department. 

Corporate Travel Itinerary Templates That You Can Start Using Right Away

You can have different business travel itineraries depending upon the business trips. Here is a list of corporate travel itinerary templates for different types of business itineraries, such as conference travel itinerary templates, international travel itinerary templates, and media tour itinerary templates. 

Conference travel itinerary template (Domestic travel)

Conference Name:From/To:
Venue/Place:

DAY 1/DATE:

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME
7:00 AMLeave the house for the airport Via Scheduled Taxi
The contact number of the driver:
2 hours 
10:00 AMPlane takes off Flight number:
Terminal: 
3 hours
1:00 PMDrive from the destination airport to the hotelHotel name:
Booking ID:
1 hour 

DAY 2/DATE:

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME 
8:00 AMBreakfastName of the restaurant at the hotel1 hour
9:00 AMMeeting with ClientAt the hotel3-4 hours
1:00 PMLunch with ClientRestaurant name:
Booking ID:
1 hour 
2:00 PMMeeting resumes with client At the hotel2 hours 
4:30 PMHigh TeaName of the restaurant at the hotel.5 hour
5:30 PMSight-seeing with the client Via Scheduled Taxi
The contact number of the driver:
2 hours
8:00 PM DinnerRestaurant name:
Booking ID:
1 hour
10:00 PMBack to hotelVia Scheduled Taxi
The contact number of the driver:

DAY 3/DATE:

TIMEACTIVITY DESCRIPTION DETAILS OF THE TRANSPORT TRANSIT TIME
8:00 AMBREAKFASTAt the hotel1 hour
9:00 AMLeave hotel for the airportVia scheduled taxi. 
Contact no. of the driver:
1 hour
1:00 PMPlane takes off Flight number:
Terminal:

International travel itinerary template

Destination:From/To:
Time difference:

 DAY 1/DATE:

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME
7:00 AMLeave the house for the airport Via Scheduled Taxi
The contact no. of the driver:
2 hours 
10:00 AMPlane takes off Flight Number:
Terminal:
4 hours
2:00 PMArrive at layover location2 hours
4:00 PMDepart layover locationFlight Number:
Terminal:
4 hours 
8:00 PMArrive at destination
9:00 PMGo to hotel
Name of the hotel:
Booking ID:
1 hour

DAY 2/DATE:

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME 
8:00 AMBreakfastName of the restaurant at the hotel1 hour
9:00Leave hotel for site office Via Scheduled Taxi
The contact number of the driver:
1 hour 
10:30 AMTeam meetingAddress of the office2  hours
1:00 PMLunch with colleaguesOffice site1 hour 

DAY 3/DATE:

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME 
8:00 AMBreakfastName of the restaurant at the hotel1 hour
9:00 AMMeeting with ClientAt the hotel3-4 hours
1:00 PMLunch with ClientRestaurant name:
Booking ID:
1 hour 
2:00 PMMeeting resumes with client At the hotel2 hours 
4:30 PMHigh TeaName of the restaurant at the hotel.5 hour
5:30 PMSight-seeing with the client Via Scheduled Taxi
The contact number of the driver:
2 hours
8:00 PM DinnerRestaurant name:
Booking ID:
1 hour
10:00 PMBack to hotelVia Scheduled Taxi
The contact number of the driver:

Media tour itinerary template 

Media Tour Dates:Location:

DAY1/DATE:

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME
8:00 AMLeave the house for the airport Via Scheduled Taxi
The contact number of the driver:
1 hour
11:00 AMPlane takes off Flight Number:
Terminal:
2 hours
2:00 PMDrive from the destination airport to the hotelHotel name:
Booking ID:
1 hour 
3:00 PMLunch Name of the restaurant at the hotel1 hour 

DAY 2/DATE:

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME 
8:00 AMBreakfastName of the restaurant at the hotel1 hour
9:00 AMMeeting at Media Outlet 1Via Scheduled Taxi
The contact number of the driver:
45 minutes
10:00  AM Meeting with the media contact personAt [Address of the media outlet]2 hours
1:00 PMLunchRestaurant name:
Booking ID:
2 hours 
4:00 PMMeeting at Media Outlet 2At [Address of the media outlet]1 hour
5:30 PMMeeting at Media Outlet 3At [Address of the media outlet]1  hour
7:00 PMBack to hotelVia Scheduled Taxi
The contact number of the driver:
30 minutes
8:00 PM DinnerRestaurant name: 1 hour

Optimize Your Time with Corporate Travel Itinerary Templates

A corporate travel itinerary template can help your employees stay more organized and manage their time effectively.  On the other hand, you, as a travel manager, get an idea about the budget for the entire trip. It’s a win-win for both you and your employees.

However, as the corporate travel itinerary template has several details, always make sure you proofread it at least thrice before sending it to your employees.  

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Manage Your Travel Better With ITILITE

While travel itineraries are one of the things that your employees would be excited about, you can drive employee delight by adopting an integrated travel and expense management software such as ITILITE.

With ITILITE, your employees would be able to quickly take care of all their bookings, expense reporting, and much more, so they have time to invest in health, wellness, and productivity. To know more, book a demo with our product expert today! 

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