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Corporate Travel Itinerary Templates For A Successful Trip 

Corporate_Travel_Itinerary_Templates

Planning small things better always helps in the management of business effectively. A corporate travel itinerary can help your employees be extra prepared for a business trip. It can help them keep all pertinent information at hand –  they can note their travel dates, flight number, hotel name, etc. on the travel itinerary. 

In this blog, we will share some corporate travel itinerary templates that will help your employees keep track of important things while on a business trip. Also, you will get an idea of the budget for the entire trip.

What Should A Corporate Travel Itinerary Include

A business itinerary should have a great number of details and should be simple to read and easy to follow. Key elements that a business travel itinerary should contain are:

  1. Details about the hotel/accommodation – Include the details of the check-in and check-out time along with the address of the hotel. You can also add some more details like the amenities that they can expect at the hotel, to make their trip more enjoyable. 
  1. Transportation time and details – Include the overall trip’s transportation details like the arrival and departure times and the terminals. When does the employee leave home for the airport/station? How will the employee travel from the airport to the hotel? Details of the car rental service, if any.  Are there any layovers in between? You can also include the parking details for personal vehicles. 
  1. Day-to-day schedule details: Include any places your employees would be visiting for client meetings. How much time would they give for snack breaks and meals? You can also suggest if they would need to wear formal clothes, the weather forecast, travel packing suggestions, etc?

Apart from this, make sure your travel itinerary includes your company’s name and logo and your employee’s name, designation, & department. 

Corporate Travel Itinerary Templates That You Can Start Using Right Away

You can have different business travel itineraries depending upon the business trips. Here are free templates for different types of business itineraries such as conference travel itinerary templates, international travel itinerary templates, and media tour itinerary templates. 

Conference travel itinerary template (Domestic travel)

Conference Name:From/To:
Venue/Place:

DAY 1/DATE

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME
7:00 AMLeave the house for the airport Via Scheduled Taxi
The contact number of the driver:
2 hours 
10:00 AMPlane takes off Flight number:Terminal: 3 hours
1:00 PMDrive from the destination airport to the hotelHotel name: Booking ID1 hour 

DAY 2/DATE

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME 
8:00 AMBreakfast[Name of the restaurant] at the hotel1 hour
9:00 AMMeeting with ClientAt the hotel3-4 hours
1:00 PMLunch with ClientRestaurant name: Booking ID:1 hour 
2:00 PMMeeting resumes with client At the hotel2 hours 
4:30 PMHigh Tea[Name of the restaurant] at the hotel.5 hour
5:30 PMSight-seeing with the client Via Scheduled Taxi
The contact number of the driver:
2 hours
8:00 PM DinnerRestaurant name: Booking ID:1 hour
10:00 PMBack to hotelVia Scheduled Taxi
The contact number of the driver:

DAY3/DATE

TIMEACTIVITY DESCRIPTION DETAILS OF THE TRANSPORT TRANSIT TIME
8:00 AMBREAKFASTAt the hotelI hour
9:00 AMLeave hotel for the airportVia scheduled taxi. The contact number of the driver:1 hour
1:00 PMPlane takes off Flight number:Terminal:

International travel itinerary template

Destination:From/To:
Time difference:

 DAY 1/DATE

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME
7:00 AMLeave the house for the airport Via Scheduled Taxi
The contact number of the driver:
2 hours 
10:00 AMPlane takes off Flight number:Terminal: 4 hours
2:00 PMArrive at layover location2 hours
4:00 PMDepart layover locationFlight number:Terminal: 4 hours 
8:00 PMArrive at destination
9:00 PMGo to hotelName of the hotel: Booking ID1 hour

DAY 2/DATE

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME 
8:00 AMBreakfast[Name of the restaurant] at the hotel1 hour
9:00Leave hotel for site office Via Scheduled Taxi
The contact number of the driver
1 hour 
10:30 AMTeam meetingAddress of the office2  hours
1:00 PMLunch with colleaguesOffice site1 hour 

DAY 3/DATE

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME 
8:00 AMBreakfast[Name of the restaurant] at the hotel1 hour
9:00 AMMeeting with ClientAt the hotel3-4 hours
1:00 PMLunch with ClientRestaurant name: Booking ID:1 hour 
2:00 PMMeeting resumes with client At the hotel2 hours 
4:30 PMHigh Tea[Name of the restaurant] at the hotel.5 hour
5:30 PMSight-seeing with the client Via Scheduled Taxi
The contact number of the driver:
2 hours
8:00 PM DinnerRestaurant name: Booking ID:1 hour
10:00 PMBack to hotelVia Scheduled Taxi
The contact number of the driver:

Media tour itinerary template 

Media Tour Dates:Location:

DAY1/DATE

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME
8:00 AMLeave the house for the airport Via Scheduled Taxi
The contact number of the driver:
1 hour
11:00 AMPlane takes off Flight number:Terminal: 2 hours
2:00 PMDrive from the destination airport to the hotelHotel name: Booking ID1 hour 
3:00 PMLunch [Name of the restaurant] at the hotel1 hour 

DAY 2/DATE

TIMEACTIVITY DESCRIPTIONDETAILS OF THE TRANSPORTTRANSIT TIME 
8:00 AMBreakfast[Name of the restaurant] at the hotel1 hour
9:00 AMMeeting at Media Outlet 1Via Scheduled Taxi
The contact number of the driver:
45 minutes
10:00  AM Meeting with the media contact personAt [Address of the media outlet]2 hours
1:00 PMLunchRestaurant name: Booking ID:2 hours 
4:00 PMMeeting at Media Outlet 2At [Address of the media outlet]1 hour
5:30 PMMeeting at Media Outlet 3At [Address of the media outlet]1  hour
7:00 PMBack to hotelVia Scheduled Taxi
The contact number of the driver:
30 minutes
8:00PM DinnerRestaurant name at the hotel: Booking ID:1 hour

Manage Your Travel Better With ITILITE

Travel itineraries can help your employees stay more organized and manage their time effectively.  On the other hand, you as a travel manager, get an idea about the budget of the entire trip. It’s a win-win for both you and your employees. But make sure you proofread it at least thrice before sending it to your employees. It has so many details, that there are chances of mistakes. 

While travel itineraries are one of the things that your employees would be excited about, you can drive employee delight by adopting an integrated travel and expense solution such as ITILITE. With ITILITE, your employees would be able to quickly take care of all their bookings, expense reporting, and much more, so they have time to invest in health, wellness, and productivity. To know more, book a demo with our product expert today! 

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