fbpx

12 Business Travel Safety Tips for your Next Trip

Business travel is not what it used to be a couple of years ago. According to Amadeus, 84% of business travelers want to travel under the right safety protocols. Hence, after the COVID-19 pandemic, the top priority for companies has been employee travel safety.

Although the company is doing everything to ensure travel safety, such as adopting a business travel management software to keep track of the travelers, there are some business travel safety tips you can follow to make your trip more enjoyable and safe.

business travel management software

Here are some business travel safety tips to be followed before and during your trip. 

Before travel

Ensuring travel safety does not only start during the trip. There are some preparations you must do before leaving. Here are some of them.

1. Pre-assessment of the destination

The first step to ensuring safety during business travel is to research the place you are visiting. Some things you can look into is – 

  • The local political situation
  • Nearest healthcare facilities
  • Emergency numbers (police, ambulance, etc.)
  • COVID-19 situation (current active patients, mandatory protocols, etc.)
  • The best area to book a hotel in 
  • Local news (ongoing crisis, protests, etc.)
  • COVID-Safe Hotels

2. Check the US Department of State Website

The US Department of State offers essential information on their website that you should check before leaving for a trip. You should check – 

  • The latest info on other countries with an advisory on whether it is safe to visit
  • Emergency contact of the US Embassy in the destination country
  • Traveler’s checklist
  • Smart Traveler Enrollment Program (STEP) that lets the US Embassy get in touch in an emergency

3. Keep your medicines

As a business traveler, you need to travel to unfamiliar destinations frequently. Hence, it is wise to keep all your prescription drugs as you may not get the same medicines where you visit. 

Apart from prescription drugs, you can also keep some common medicines that suit you – laxatives, antacids, antibiotics, etc. 

4. Backup important documents

Before leaving, you should make a copy of all essential documents, such as ID proof, passport, office files, etc. To be more secure, you can scan these documents and store them on secure cloud storage apps, such as Dropbox or Google Drive. 

5. Contact person in case of emergency support

Before going on a business trip, enquire about the contact person with whom you should stay in contact. The person can be your travel manager or a travel agent from the TMC. 

It is imperative that you are in touch with a person from your location to report any issues with the hotel’s COVID-19 regulations, hygiene issues, or meals. Your contact can then talk to the hotel regarding the same or move you to another hotel altogether. 

6. Receive training from the office

Although you might be a frequent traveler who takes multiple trips in a year, it is important to take risk management training before every trip. Ask your travel manager to educate you on-

  • The latest travel regulations
  • Procedures to follow in an emergency
  • Restricted places
  • Communication channels

During Travel 

Here are some tips that will keep you safe during a business trip. 

7. Be aware  

Business travelers can often be a target for the local con artists. Although you have all the right to explore the destination, it is necessary that you stay aware at all times. 

Try to avoid leaving the hotel at night. Even if you do, prevent the locations with fewer people. You must also enquire about the best routes to travel – the least prone to accidents. 

8. Don’t use public wifi

The public wifi networks are unsafe as they are open networks – accessible to all. You should avoid using the public wifi networks at airports, local cafes, and the hotel you are staying in.

Instead, use mobile network data for any critical work. If there is no choice other than public wifi, you should use a VPN to secure the network. 

9. Secure the room 

You might be staying in a reputed hotel that ensures premium services and safety. However, you must take safety precautions at your end also. 

Keep a small lock with you to put on the hotel room door when you go out. You can also carry a portable safe with you to store all your valuable items and documents.  

10. Stay with the group

More often than not, professionals go on business trips with a group. If you are also traveling in a group, please try to take a buddy with you when visiting the local places. Even if you want to roam alone, other team members should know about your whereabouts. 

11. Don’t draw attention 

Try to keep a low-key profile when visiting unfamiliar destinations. You should blend in with the local people by donning the local attire. Also, avoid wearing expensive items, such as jewelry, watches, etc. as it draws unwanted attention.  

12. Be smart with social media 

Updating everything on social media – where you are going, what you are eating, who you are meeting – is the new norm nowadays. However, this can be unsafe while you are going on a business trip. Avoid tagging your location on social media, posting pics of your tickets, etc.

A safe trip is a productive trip

When you are confident about travel safety, a big chunk of stress is automatically lifted off your shoulders. You can then resume your official work conveniently and explore the local places without worries. 

As business officials travel frequently, it is essential to have a checklist that keeps you organized before each trip. Here’s a checklist with all the essential elements you need to check off.

Share this post


Leave a Reply

Your email address will not be published.